9 Tips For Working With Teams In Different Timezones

Having an international team allowed reporters to publish pieces 24/7 and be the first ones to cover breaking news. Broadening the reach of talent scouting helped Bridge dodged the talent shortage bullet.

  • Whether you’re a freelancer working with one client in another time zone, or with five clients, teammates and other professional contacts all over the world, World Time Buddy will be your friend.
  • It might not be possible—or even desirable—for each team member to take ownership of part of your company’s work, but you can break projects up in a way that everyone has their own specific area to focus on.
  • Or maybe you’re fully distributed, with teammates on every continent around the world.

The Couchsurfing team has a similar schedule to make sure everyone’s connected. “We have a bi-monthly Tips on Working in Different Time Zones full company meeting to make sure we all know we still exist,” writes designer Ben Hanna.

Maybe your sales team is in Chicago and your dev team is in Dublin. Maybe you’re headquartered in Sydney but work with contractors around the globe. Or maybe you’re fully distributed, with teammates on every continent around the world. If you have a large distributed team, you might not need to try so hard to stay connected. “Since there are people working from nearly every time zone in the world, there was always someone online to help with a problem or joke around with when you’re working,” he wrote in his book.

Tips To Manage A Team Across Multiple Time Zones

Utilize technologies like instant messaging applications, task management software, and progress trackers to keep your team on task and working effectively around the world. These tools will allow anybody in your team to strategize and update teams on their progress at different times of the day. If you work in a nation where half of your team is located, ask your manager if you may work a half-day in the office and then work remotely one or more days each week. A split shift is when you work one shift that caters to your timezone and then another shift that caters to the timezone of another team. If employees don’t create clear work boundaries, they risk burning out, which negatively affects the entire team’s productivity, creativity, and collaboration. Here are some tips that you can adopt with your distributed teams that can help you understand how to work across different time zones in the best, most efficient way possible.

Tips on Working in Different Time Zones

Give them the full opportunity to lead and get work done. With the right checks in place which we have elaborated in this blog, you can get the best out of your team without getting your guard down. Messaging apps, such as Slack, allow team members to chat and have discussions easily.

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It might feel odd, but the space for miscommunication and misunderstanding can compound. If you’re new to working remotely and are feeling unsure about it, then read on for some of the lessons I learned about achieving remote success. The name “instant” suggest live synchronous communication, but asynchronous communication is still a big part of using instant messaging tools like Slack, MS Teams, and Flock. TimeandDate.com’s World Clock Meeting Planner won’t win any design awards, but it makes time shift scheduling straightforward. You pick the cities where everyone lives, and the date for your meeting, and it’ll show in green, yellow, and red the times that are best, not too bad, and terrible for everyone.

Tips on Working in Different Time Zones

In the worst case scenario, it could be just the reverse. Then they take inputs but it is now their time to take off. There are team members that have to get up early or stay up late to make this daily meeting, but it’s a small price to pay for all of the benefits of remote work.

Make Sure No One Gets Left Out When Planning A Meeting Across Different Time Zones

So every once in a while, whenever possible, get the team together face-to-face and rebuild that human connection that we can easily lose when we go remote. PRIORITIZE YOUR OVERLAP TIME.On most teams there will be one or two hours of overlap and that’s when the meeting should be scheduled. This is also a good time to spend on video together, really helping to form that unique bond between co workers.

  • Hiring globally means you can get the best engineers, designers, marketers, etc. in the world and not just in your city, time zone, or even country.
  • These tools also help you work on the same projects by easily coordinating with your teammates.
  • This helps your team in other parts of the world align the outlined time zone with theirs.
  • Add calendar events that block out “me” time on the calendar.

When we work with people from across the globe, we often have to work at unusual times. We have to work odd hours if we want to interact with our colleagues on the other side of the world. And we simply can’t squeeze the world and bring time closer together.

Be Mindful Of International Employees When Scheduling Meetings

If you have an iPhone, tap on World Clock, and then the plus button; if you have an Android phone, tap on the globe icon and search for the city you’re interested in. You can add as many as you want, and the app will show you a list of your chosen cities, the time it is there, and how many hours ahead or behind they are relative to your location. For even easier access, add the clock widget to one of your phone’s home screens. The days of having three different clocks hanging on your wall are over. Now, you can have them displayed on Google Calendar whenever you’re planning your week. On the web , click the cog icon , then Settings and Show world clock to configure one or more world clocks that will be visible on the left-hand side of the calendar interface.

“Manage projects in a way that they’re asynchronous,” Hayat says. “That means that the remote person has a lot of autonomy and any problems that arise can be solved by either leaving messages on Slack/email or syncing up for a couple of hours one day.” The best job for you might not be in your hometown, and you might work better when you aren’t shackled to a 9-to-5 workday. And that’s ok on a distributed team, as long as you can manage the time shift.

Minutes Of Meetings

Your team will likely get more done, and you’ll be able to provide better support for your customers—but you’ll also need to figure out how to make the world feel a bit smaller. Twice a year, the Zapier team gets together at a company retreat.

5 Tips for Outstanding Virtual Meetings – DevPro Journal

5 Tips for Outstanding Virtual Meetings.

Posted: Tue, 01 Mar 2022 08:00:00 GMT [source]

If you’re feeling like you’re always reacting, then here’s one change you what is a remote career can make. Add calendar events that block out “me” time on the calendar.

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This allows employees to work autonomously, uninterrupted, and more productively. When employees have a break to check their messages, they can give each response the time and attention it deserves. Use a shared Google calendar to see when employees in other countries are observing national or religious holidays. Allow everyone to add their vacation and time off days here, so it’s easier to plan collaboration sessions while respecting local customs.

  • Every time a team member has to ping another team member on Slack to ask a question , that distraction can easily take the second team member out of “the zone” for 20 minutes or more.
  • Vietnam and San Francisco, don’t stick one person with the late night or early morning shift.
  • At one point, we had an impressive (or just over-the-top) 500+ channels in Slack.
  • This could cause content to be published later than expected.

It’s also possible to make this something that has multiple team members working on it if you are a large enough team with a large enough need. Best of all – juggling multiple time zones has given me a better appreciation of my 24 hours a day, and finding better ways to use it. So, try and see this ‘challenge’ as an opportunity instead. Another productivity tip is to take note of your ‘power hours’. Most of us have special times of day where we do our best work. Note when your productivity is at its peak, and see if you can give your best times to your most important projects. Fact is, it’s actually pretty easy to manage clients across time zones without overworking yourself.

When you are open to the idea of having a diverse team and allowing employees to work remotely you open up your talent pool. Interactions where people feel equally immersed help build high-trust, happier, and better-performing employees. When you can’t just have a quick chat over the coffee pot, it’s important that communication is clear and concise and empathetic.

Tips on Working in Different Time Zones

With this global team, you create morediversity of thought, which can result inmore innovation and revenue. So usually, on most teams, there are going to be one or two hours of overlap that you can have and really prioritize that time together. And one suggestion that I’ll make is in that overlap time, try to spend time on video together.

This has numerous benefits for companies, including the potential for round-the-clock productivity and the possibility of working with top talent worldwide. Using your project management tool like Jira, Basecamp to the fullest is necessary. At the start of the project, learn about using the tool and its various features.

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